Please note that work orders that are sent during regular business hours (Monday – Friday 7 a.m.-3:30 p.m.) are typically submitted that day. However, if a work order is sent after hours it will be submitted the following business day. If an emergency occurs, or you need immediate assistance, please contact Campus Safety at 269.337.7321.
Instructions for Submitting a Work Order Request via the Hippo system
- Press the Work Order Request button.
- Log in with your long-form College email address (e.g. John.Doe@kzoo.edu) and network password.
- The request form will appear with much of your information already entered. Required fields are asterisked and outlined in red and must be filled in. Please give precise details in the description box and include your account number, if applicable. Your request is location dependent, so please take your time while looking for your location and ask to have it added if you are not able to find it. If you experience any trouble, please call Facilities Management at 269.337.7308 and someone will assist you.
Please use the systems below in lieu of sending e-mails to individual staff members. These are monitored by multiple people and are much more likely to yield an efficient response.
Repair and Maintenance: If some part of a building is not working properly and needs to be repaired, please use the Work Request system. Anyone with a Kalamazoo College network log-in can use the same credentials to submit a request. You will receive an e-mail when the request is assigned. Please be as complete as possible when explaining the problem, and give a realistic descriptor of the magnitude. Hyperbole makes it more difficult to prioritize work; we typically have over 500 open work orders. We know everyone’s request is important, please do not call a drip a flood.
Event Set-Up: Please list your needs with your room reservation when you book the space in the Book-a-Room Calendar. Do not enter a separate work request for set-up. Due to the time sensitive nature of these requests, it is much easier for the support team to get this information from the daily event calendar. Only enter a work request if the space you are using is not available in the room booking application.
Vehicle Rental: Please use the vehicle reservation form to request a rental, reservations must be made a minimum of (5) business days prior to the scheduled trip. Service vehicles are not available for rental, please submit a work request if you need help moving something.
Emergencies: Emergencies are events that threaten life-safety, cause significant property damage, or inhibit basic services. If you have an emergency, please call the Facilities Management offices at 269-337-7308 between 7am – 3:30pm or Campus Safety after hours, and they will contact the correct responder.
Capital Improvements: If your request involves making a building modification, adding new equipment, or making an upgrade of significant cost or complexity, please route these requests to the Vice President for Business and Finance. These will be added to the capital plan and prioritized for resources.
If you have questions about an existing work order, please do not enter an additional work order. Please contact our Service Administrator, Cheryl DeJager at cheryl.dejager@kzoo.edu or call our office at 269.337.7308.
We want to provide you with the best service possible, following these methods will help us get to your request most quickly.