College vehicles are reserved on a first come first served basis. All reservations are made through the Facilities Management Office, including reservations for rented vehicles. The process for reserving a vehicle is as follows:
- All Departments and Student Groups reserving College-owned vehicles, or renting vehicles, are required to complete the on-line Vehicle Registration Form. This form must be completed and submitted to the Facilities Management Office a minimum of five (5) business days prior to the scheduled trip.
- In order to reserve a vehicle all drivers must meet the following guidelines:
a) Be at least 18 years of age to drive a College car or mini van, or be at least 21 years old to drive a 12-passenger van.
b) Possess a valid driver's license from one of the 50 states.
c) Undergo a Department of Motor Vehicles screen by submitting name, date-of-birth, and driver's license information to Human Resources.
d) During the last three (3) years students can have no moving violations and Faculty/Staff can have no more than two moving violations, no convictions for driving under the influence of alcohol or controlled substances during the last five (5) years, and no convictions for serious infractions such as reckless driving, leaving the scene of an accident, or fleeing a police officer, during the last five (5) years.
Note: Facilities Management has the right to deny driving privilege if a driving record consists of numerous violations in any given time period.
e) For usage of College or rented vans, all drivers (employees and students) must complete an online training course available at Facilities Management.
Note: All student drivers reserving College vans or rented vans must complete both an online training course as well as an on-the-road training program scheduled through Campus Safety by contacting them via email at CampusSafety@kzoo.edu.
f) Keys and mileage forms should be picked up at the Facilities Management Office between 7:00 a.m. and 4:00 p.m., Monday through Friday. Vehicles must be picked up prior to 4 p.m. on Friday if scheduled for usage on the weekend.