Vehicle Reservation Form

Department/Organization: * Required
Account number (13 digits): * Required
Name of Driver * Required
Please note that you cannot complete this form on behalf of another person.
First Last
Kalamazoo College Email * Required
Select one: * Required
- Faculty / Staff
- Student / Student Commission funded
- Student / Club Sport funded
- Student / other funding
Vehicle type: * Required
- 12 Passenger Van
- 7 Passenger Minivan
- Car
- Bus
Number of vehicles required:
First Date of Use: - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Last Date of Use: - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Destination: * Required
Note that if your event is scheduled for a weekend date, keys will need to be picked up by Friday at 3:30 p.m.
Phone number: * Required
Consent * Required
I represent that:
I will be the driver of the vehicle on the above described trip. I agree to operate the vehicle in accordance with all applicable safety regulations.

In the event that I am in an accident I will contact the police and request they come to the scene of the accident. I will provide Facilities Management with an accident report.

I will return the vehicle by the time stated above, and I will provide a full tank of gasoline. I understand that if I don't fill the tank I will be charged for the cost of the gasoline and an $100 fine.

If a vehicle is left in a state that it needs to be cleaned after use, a $50 cleaning fee will be added.

I authorize the use of a college vehicle for the above stated college approved function and I understand that I am responsible for the safe operation of this vehicle as well as all details pertaining to check in/out, keys and schedules. I also understand that all charges pertaining to the use of this vehicle will be deducted from the departmental account listed above.

FOR BUS TRIPS ONLY

Department of Transportation Regulations - Commercial drivers are limited to:

1) 15 consecutive hours of duty in one day.

2) A maximum of 10 of these 15 hours may be driving hours.

3.) Upon reaching a destination (and the driver's total hours have been used), the driver must have a minimum of eight hours off before driving may be performed or an extended period of driving may begin.

By signing below, I certify that I have read the department of transportation regulations listed above, and understand that it is unlawful to operate outside of these regulations. It is my responsibility as the group representative to arrange for rest accommodations for the driver, as well as my group, when the driver alerts me that we are approaching any of these limits.

By submitting this form, I agree to the terms and conditions.